GDPR (General Data Protection Regulations)

To: All Members. April 2018

Dear Member,
Urgent Message – General Data Protection Regulations.
The British Fire Services Association along with the majority of other organisations will be affected by the General Data
Protection Regulations which come into force in May 2018.

As a member of the association, we hold certain data about you. This letter will explain what data we hold and your rights.

Information held.
Name (Personal or organisation), for Groups a contact person may be held.
For personal members; date of birth, date of joining fire service(where applicable), fire service details.
Address, telephone (landline and/or mobile), email address.
Subscription history.

The information held enables the association to communicate with you as well as collecting subscriptions and managing the
activities of the association.

We do not share information held about members with external third parties. Information is passed to an authorised person
in Districts (District Secretaries) for local activities as well as the Secretary of the Members Welfare Fund.
If you supply any items for the website which contain personal information you must indicate your consent for the item to
be published.

The association will hold your data for as long as you hold membership. On ceasing membership some of your information
will be transferred to the former members database in the event that you wish to make any claims from the Members
Welfare Fund, although you will not receive any further communications.

You can request to see the data held (you will be asked for proof of identity) and if any information held is incorrect you
can have it corrected. If you request that all data is deleted your membership will be terminated.

The association will use email as the primary communication source along with the website so please ensure we have the
correct email contact details. If you do not have an email address we will continue to use your postal address.

Yours sincerely,

Graham Howgate
G.M Howgate. B.Sc(Hons),MIFireE,MCMI,MIIRSM.
General Secreatry